2021 . 07 . 12       Leaving School Procedure during the COVID-19 Pandemic
 
  content       During the pandemic, you can go through the leaving school process to the library in person, via email, or through our online chat service (iDesk) .

A. Leaving School Procedure for Graduation (For Master or Ph.D. Students Only):

Step 1. Send one copy of your printed thesis/ dissertation, one Print Copyright License Agreement, and one Electronic Copyright License Agreement (with you and your advisor’s handwritten signature) to the Main Library by post.

However, if you cannot obtain your advisor’s handwritten signature in person:
(1)You can print, sign and scan or take a photo of your Copyright License Agreement. Then attach the file or photo to your email and sent it to your advisor.
(2)Your advisor can print out the signed Copyright License Agreement (already include your handwritten signature) and sign it with a pen in person. Then scan or take a photo of it and sent it back to you via email.
(3)Then you can email the signed Copyright License Agreement to libexit@libmail.lib.ncku.edu.tw.

Step 2. Email the pdf file of the “School Leaving Process Sheet” downloaded from the “Online Graduation Application System “to libexit@libmail.lib.ncku.edu.tw. After receiving your printed thesis/dissertation and Copyright License Agreement, library staff will verify your thesis/dissertation and stamp the “School Leaving Process Sheet” and send it back to you via email.

Step 3. Post your printed thesis/dissertation to National Cheng Kung University Library- Collection Management and Circulation Services Division, No.1, University Road, Tainan 701401, Taiwan. Please mark “Thesis/Dissertation Submission “on the outer packaging of your parcel.

*When the library is closed, you can put your leaving school procedure required documents in the Library 24/7 book drop (required documents: one copy of your printed thesis/ dissertation, one Print Copyright License Agreement, one Electronic Copyright License Agreement (with you and your advisor’s handwritten signature), and School Leaving Process Sheet).

On the next open day, library staff will verify your thesis/dissertation and stamp the “School Leaving Process Sheet" and send it back to your university email address (@mail.ncku.edu.tw).

Please put all the documents in a paper bag or a clean packing bag, mark “Thesis/Dissertation Submission “on the outer packaging of your bag, and then put it in the book drop.

B. Leaving School Procedure for Suspension

Check your library account and make sure you do not have any unpaid fines or books, scan the “Suspension from School Application Form” and email it to libexit@libmail.lib.ncku.edu.tw. Please write “Leaving School Procedure for Suspension “in your email subject line.

(1)If you do not have outstanding materials or fines, library staff will stamp the application form and send it back to you via email right away.
(2)If you have outstanding materials or fines, please contact the library first (via the online chat service “iDesk” or call 06-2757575 ext. 65760). After processing the related matters, library staff will stamp the application form and email it back to you.
 
 
 
  Contact Person      Collection Management and Circulation Services Division
 
  telephone      Ext.65760
 
  E-Mail       em65760@email.ncku.edu.tw
 
© National Cheng Kung University Library. | No.1, University Road, Tainan 701401, Taiwan | TEL:(06)275-7575 ext.65760 FAX:(06)237-8232 Last Update: 2021-12-09